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File Cabinet Rails
File cabinet rails come in different configurations and sizes, so you can store documents of varying lengths and widths in hanging folders. When you're organizing your files to make your work processes faster and more efficient, it's easy to overlook the importance of an accessory like file cabinet rails. However, without rails that will accommodate your folders, your filing system won't function properly, and your documents may be damaged. Single hangrails or frames can be purchased to protect your files and make it easier to retrieve documents.
When you purchase a new file cabinet, the unit will usually come equipped with file cabinet rails that fit its dimensions and accommodate a certain number of standard or legal-size folders. If you buy a used or refurbished 3 or 4 drawer cabinet, on the other hand, you may need to buy the rails and other accessories separately. Vendors who specialize in storage cabinets and filing systems can help you find rails that will turn your empty cabinets into functional, useful storage devices.
Uses of File Cabinet Rails
The primary purpose of file cabinet rails is to act as a framework for hanging file folders. Hanging folders are equipped with hooked tabs that connect to the rails, allowing your folders to move back and forth freely. When you're searching for an important document, you may not notice how efficiently your hanging folders glide along the file cabinet rails. However, when the rail frame doesn't fit properly, your hanging folders may fall off the framework, damaging their contents.
Most manufacturers install a rail framework that fits the construction of the drawers perfectly. Over the years, these rails can find their way out of a drawer during a long distance move or an office relocation. Rails can also be bent or even broken if they aren't sturdy enough to hold the weight of a complete set of file folders. A replacement rail can be purchased to take the place of a missing accessory, so that your file cabinet can be returned to working order again.
Railing Materials
The sturdiest file cabinet rails and bars are made of galvanized steel, which won't bend, break or rust except under extraordinary circumstances. Old style units and many of the newer models are notched to hang across the width or length of the drawer. When you're purchasing these accessories, it's important to note whether the devices are made for lateral or vertical files. Lateral drawers have a horizontal orientation, and specialized file cabinet rails may be needed to file the legal documents that are often stored in lateral drawers.
Check the manufacturer's specifications to determine the configuration of a hangrail before you make your purchase. Products designed for files with a side to side configuration will not fit drawers with a front to back configuration. The product specifications may also tell you the size of the folders that a hangrail can accommodate. Checking the size of your folders before you buy hangrails will help you find the right product.
Some of the newer replacement frames may be made of plastic rather than steel. These frames are available through office supply outlets, and they can be assembled by the customer very quickly. Metal frame kits are also available to customers who need replacement railing accessories. Once you've assembled the sections of the frame, any extra length that remains can be snapped off or broken off with pliers to fit the unique specifications of your drawers.
Finding File Cabinet Accessories
When you're shopping for replacement filing cabinet accessories, make a note of the make, model and size of the cabinet itself. Some vendors sell specialized replacement parts that fit only specific units. With older cabinets, it's especially helpful to identify the manufacturer so you can find a replacement rail or bar that works with your particular product. Specialty vendors can offer valuable tips on how to locate hard-to-find replacement accessories for a filing system that's no longer being manufactured.
In addition to replacement hangrails, you can find a wide assortment of other filing accessories when you shop around to compare prices. Lock kits, including the locking apparatus and keys, are available to replace damaged locks or provide added security for your existing system. With a new lock in place, you can secure valuable or confidential documents in your home or office without worrying about intruders.
File cabinet rails are typically not expensive, but you can still save money by shopping around for the most reliable, affordable models. To avoid having to replace the framework in your drawers in the future, look for a long lasting product made of galvanized steel or another durable material. If you've had loose papers stacked in your drawers for months, awaiting new railing, you'll appreciate the long lasting efficiency of your new replacement accessories.
